Use the right language, 3. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. This allows people to talk and share more willingly. The final deliverable should include the following: Prioritization Matrix with use cases in the agreed upon matrix locations, The Post-it (sticky) note content grouped by use cases or common themes, Documentation of the Parking Lot items (for potential follow up), Data Assessment worksheets that assess 1) the business value, and 2) implementation feasibility of each data source. Come to the meeting with a positive attitude. But the average person is able to decode verbal information four to five times faster than the average speaking rate. Let us know what we can do better or let us know what you think we're doing well. Keep Up the Pace. Good ground rules create a productive and calm learning environment. This article provides a list of 11 ground rules I believe are imperative in managing a successful planning retreat. Part 2: Succession Planning: Building your bench strength. Ground Rules We believe that in a short workshop – like a Safe Zone (yes… we believe 3 hours is short)- it is not the wisest use of time to have participants create ground rules themselves. Ground rules don’t have to be complicated and should be limited to about five or six to make them easy to remember. 3. Good ground rules create a productive and calm learning environment. This person needs to have strong interpersonal skills, and the ability to be both empathetic and demanding at the same time. Share time so that all can participate. First and foremost, speaks to the removal of distractions and getting participants to focus. Lead the participants through a series of big data brainstorming scenarios (30-45 minutes) including: Scenario #1: What would you want to know or do if you could get access to ALL the transactional data (not just a small sample); if, for example, you had all data from the last 10 or 20 years? Limit the number of participants. There are meeting ground rules because meetings are an ideal forum in which to both articulate and model target behavior. Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. Share an Agenda . With multiple participants, people often tend to talk at once, making the conversation extremely difficult to decipher. By identifying how teams would like to interact with each other, team members recognise the importance of respecting the individual needs of others. • Include a list of proposed ground rules in the agenda that is sent to participants before the workshop. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Serving Fraser Valley and Greater Vancouver regions. Her specialization in HR includes training and capability development, performance management, employee engagement, change management and organizational development. Organize! Each group should come up with their own set of ground rules. Meeting ground rules for facilitators were thankfully left up to me as the GM (for the store-based ones), but having them in the first place was not optional. 5 minutes 12 shares share infographic. In a previous article, Advance Your Meeting Conversation with Norms, we explored general meeting norms for process, preparation, and communication, as well as norms for specific types of meetings, like brainstorming and decision-making.In this post, we explore how to make norms an ongoing meeting practice. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. So I created a “checklist” of tasks, plus tips and techniques, to ensure a successful workshop. Advertisement. Interested in learning more about our train the trainer courses? Open the workshop with a welcome and introductions; Explain why the participants are there and the objectives of the workshop. All meetings need an agenda that includes a realistic schedule. Arriving late is a sign of disrespect to the trainer and to your fellow participants. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? September 5, 2018. by Laura Newcomer in Office Tips. Ground Rules. We believe that in a short workshop – like a Safe Zone (yes… we believe 3 hours is short)- it is not the wisest use of time to have participants create ground rules themselves. The free version allows 3 participants per workshop. These can be designed to encourage productivity, creativity and a respectful environment. Be timely: Start and end the session on time, take brief breaks, and be ready to start when breaks are over. School bells across the country will soon be ringing again, which serves as a reminder that education is a lifelong journey. This discussion should cover business objectives, financial goals, business drivers, key performance indicators, critical success factors, and timeframe. It should be well crafted with attention to what the full group needs to discuss. Or somewhere in between? Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Remain ... Be Prepared. Treat all meeting participants with the same respect you would want from them. Review ground rules to open each meeting to remind attendees how they should work with each other. 2 Stay mentally and physically present Be prompt in arriving to the meeting and in returning from breaks. Identify tangible and intangible workshop deliverables. This is why team/business ground rules are central to the performance of any team. Determine ground rules for the workshop. What would you want to know or do if you could predict, forecast, score, or correlate data across all historical, real-time, internal, external, structured, semi-structured and unstructured data? But the average person is able to decode verbal information four … To quote the movie Ghostbusters, less a scientist and more a game show host[1]. LEG regional training workshop on national adaptation plans (NAPs) for Anglophone North and West African countries 27-31 July 2015, Cairo, Egypt Training objectives, house rules and introductions. You will vary their use depending on meeting type, participants, deliverable, and timing. Each group should come up with their own set of ground rules. Aim for diversity in experience, opinions, seniority, and interests. Participants will understand at the outset that they won’t be expected to know everything about digital security by event’s end. What are the metrics or KPIs against which success will be measured? Decide how you will wrap up the workshop. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources. Get insights and expertise straight to your inbox on topics shaping Application, IT, Security, and Workforce Transformation by filling out the form below. Workshop Ground Rules. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. When to use: Start of session, workshop, or conference. General Rules You Must Know about Participants' Ground Rules 2 Free Training Resources 4 . Challenge the participants on the ground rules early and often. Be prepared to contribute to achieving the meeting goals. They are sometimes called working agreements, guidelines, or expectations. Groups need interaction precepts to main- tain socially acceptable behavior (norms) that promote workshop goals: deliver- ing the predefined work products in the allotted time. 2. Have everyone share their name, their responsibilities, and their expectations for the workshop. Incorporate these essential components to ensure more productive conference call meetings. Workshop facilitators often establish ground rules at the beginning of the workshop. Workshop should: • build in time for teachers to share with other teachers: Wine and Whine! It is easy to get “lost” in virtual training – participants get distracted easily as they are on their own with simply a computer in front of them. Nor … Ask the participants to follow the agenda and conference call ground rules. | Human Resources (HR) Consultant in Langley, BC. The interviews should address the following: What are the key objectives and responsibilities of their role? They are not in a classroom surrounded by other students. Have the executive sponsor led a discussion about the targeted business opportunity (15-20 minutes). 1. Save my name, email, and website in this browser for the next time I comment. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. Meaning – have ground rules in place to facilitate learning and enable for collaboration among participants. Be Here Now When it’s your time to talk, be brief. In establishing the ground rules, consider the many factors that are involved. 4. About ground rules. No Disturbances: Cell phones should be turned off at the beginning of the workshop and should remain off until the end except during breaks. Interested in learning more about our train the trainer courses? What is the purpose of having ground rules? Most participants usually speak very slowly, careful of what they say and how they say it. Setting down ground rules for team/business meetings can be highly effective. Golden rules for a good workshop 1. What are the organization’s value drivers (e.g., the key activities that help the organization make money), Collect sample reports, spreadsheets and/or dashboards, Collaborate with the “data czar” to secure a small, sample data set (5-6 GB) from which the data scientist will create, Confirm your workshop facilitation team, which should include a lead facilitator, an industry or functional subject matter expert, and a data scientist. 6 ground rules for productive meetings. Review Parking Lot items and discuss any potential follow up steps. So please join the conversation. Throughout Sofia's career she has engaged in various functions of HR, always with a mindset of translating business strategy into systematic HR initiatives. Introverts don't like to argue, for the most part. Open the workshop with a welcome and introductions. Workshop: Introductions & Ground Rules. Your email address will not be published. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Review the prioritized list of potential “Analytics Opportunities.” Verify that everyone buys off on the end result. To ensure that the actual planning retreat is as productive as it can be, ground rules should be established and discussed prior to commencement. The following are common examples of ground rules. Keep Up the Pace. Her HR experience has involved overseeing day-to-day operations, developing HR strategies, leading organizational changes and partnering with leadership to drive and deliver on HR principles and business strategies. This edition of Communiqué offers a few important ground rules for running effective virtual meetings. Meeting Owners (see: How to Run a Great Meeting/ ) on their own, with their core leadership team (see: How to Form a Core Leadership Group) , and with help from a trained facilitator if available, develop three to six ground-rules to review with attendees. Your feedback is important to us. Respect for the views of others. Scenario #2: What would you want to know or do if you could get all internal (consumer comments, work orders, physician notes) and external (social media, mobile, blogs, public) unstructured data sources? A very nice, efficient and “template” approach to delivering concepts/solutions for a complex subject. Helpful for: Setting the stage for collaboration and participation, by giving people permission and support for sharing with and learning from each other. Sign up for Q&A. Descriptions of your target groups (or “user profiles” ) may help guide your choice of participants for an interactive workshop. We refer to other ground rules as ‘situational’. 2. Ground rules are a lot easier to enforce when you can make eye contact or use body language to keep people in line. Submit your email once to get access to all events. Meaning is in the listener. Share the roles of the workshop team (facilitator, data scientist, subject matter expert, scribe). Groups are generally more committed to rules they have freely chosen. Guidelines that ask everyone to participate equally such that everyone talks and … Usually, these factors are centered on the participants. Be brief. Our ten simple rules aim to empower you to design and lead your own successful interactive workshops. Be on time. Workshop: Introductions & Ground Rules. Anything else? Our Workshops. Ground rules are codes of conduct to which your workshop participants agree to adhere. 10 Survival Rules for Workshop Facilitators. We will look at the ways to do that later. If you are using more than two or three ground rules, try focusing on particular items during appropriate activities or discussions. Required fields are marked *. While it may sound trivial (heck, can’t just anyone lead one of these workshops? They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Therefore, all participants must review the ground rules to ensure they begin negotiations with shared expectations. Listen when others speak. For some years now I’ve been seeing my role of designer gain a new dimension: I’m facilitating workshops more and more where we co-design brands, products and services. That’s why careful preparation is the first step towards facilitating a successful workshop. We promise to start and end the meeting according to the times on the agenda. Virtual Workshops Made Simple. 3. Kevin Herrin, VP of IT Infrastructure Platform & Engineering, revisits our cloud journey milestones from 2020 and k…. 6. Explain why the participants are there and the objectives of the workshop. Regardless of your age, you and your writing can benefit from stepping into a classroom – even if you haven’t done so since high school. (Optional) Have an icebreaker, like “share with the group something about yourself that you don’t think anyone else knows.”, Explain the purpose of the “Parking Lot” (i.e., captures topics that are outside the scope of the workshop and keeps the workshop moving in the right direction). Required fields are marked *. Come to the meeting with a positive attitude. 2. Ask the participants to follow the agenda and conference call ground rules. Are not defining consensus as everyone ’ s of preparing and implementing ground rules should be based existing. 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